PURPOSE & IMPACT

Category: Technology (page 3 of 3)

Fundamental Question to Ask Yourself in Any Interaction

We have all sensed, acted or reacted based on this and would think it makes sense, even if it may be unconscious during our interactions.  Most expert communicators and socially intelligent people have inherently known and used this approach.  Thanks to neuroscience research, the findings provide a solid reason to understand this.The fundamental question to ask yourself in any interaction:

AM I CREATING A “TOWARD” (APPROACH) STATE OR “AWAY” (AVOID) STATE IN MY INTERACTIONS?

This applies to any interaction in our world of work and personal relationships.

According to neuroscience studies:

  • Our brains are more tuned to picking up threats in the environment and the threat response is easily triggered.
  • It is easier to cause aggravation than it is to help other think rationally and creatively.
  • In the threat state, our brain is disengaged due to related activity and ‘noise’, resulting in reduced cognitive performance. There is also a high possibility of an “emotional hijack”. We also know that emotions are contagious and can spread.
  • The organizing, overarching principle of the brain is to minimize danger (threat state) and maximize rewards (towards state).
  • If a stimulus is associated with positive emotions, it will most likely lead to an approach response; if it is associated with negative emotions, it will lead to an avoid response.  From our experiences, we know that we naturally try to avoid uncomfortable interactions, situations or difficult people.
  • An approach response is synonymous with the idea of engagement and closely linked to positive emotions.

So next time you think about starting a conversation in person, over the phone or virtually, ask yourself: Do I want to create a “towards” (approach) state or an “away” (avoid) state? How can I create a “towards” state?

In the world around you, what percentage of “towards” state interactions vs. “away” state interactions do you notice?

Reference, Recommended Reading:
SCARF…, David Rock: http://www.your-brain-at-work.com/files/NLJ_SCARFUS.pdf

Flexibility in Management & Organisations

As the nature of work changes frequently (global with multiple time zones, virtual, diverse, varying levels of complexity), related efforts required from individuals also become complex and more demanding.

Organisations demand a higher level of commitment and flexibility from employees in order to deliver successful results. Smart organisations will realise that in order to get the best, sustained efforts from employees, they’ve got to be flexible to accommodate the unique needs of their employees. Needs and related priorities can be different for individuals. Flexibility has to be a two-way street.

The commitment and engagement levels of employees are much higher when the organisation is flexible to work with the unique needs of an individual. No policy or process can directly achieve this on its own. In my opinion, policies exist for a couple of important reasons – to adhere to the legal requirements and to maintain consistency/fairness across the organisation. The discretion of a manager or leader becomes the critical element here. The challenge is to find the right balance in maintaining fairness across the organisation within the framework of the policy and making it effective for an employee.

At the core, an organisation is a collection of individuals. For an employee, the organisation or company is represented by his or her direct manager and leaders. If managers and leaders can show that they genuinely care about their employees through their actions, in spite of the tough decisions that have to be made, it will go a long way in retaining the commitment and high emotional engagement.

Changing Jobs?

Almost everyone you speak with nowadays mentions some major change and related initiative happening within the industry or organisation.

Individuals are moving through different jobs with increasing frequency. The median number of years that wage and salary workers had been with their current employer in the U.S. was 4.1 years in January 2008.(1)

It therefore becomes critical that an individual understands the key elements for quick and effective transition across jobs and organisations, and develops the ability to learn and unlearn in shorter cycles.

Studies have repeatedly shown that the ability to learn from experience is what differentiates successful executives from unsuccessful ones. Successful executives have strong and active learning patterns from key job assignments. They learn faster, not because they are more intelligent, but because they have more effective learning skills and strategies.(2)

Peter Drucker wrote, “Knowledge becomes obsolete incredibly fast.”

Almost all jobs have the following core learning components that are critical for effective delivery. I believe that strong awareness and mastery over these elements provide us with the agility to transition and succeed across jobs and organisations quickly.

* SUBJECT MATTER/BODY OF KNOWLEDGE
Every job involves some specific and core subject matter areas. These could most effectively be acquired and applied through a combination of on-the-job experiences and academic learnings.

* PROCESSES
Every organisation has a set of processes for most functional areas. Most of the work nowadays is defined through process flows. Building a good understanding of the organisational process flows allow us to determine what we need to do and how it impacts stakeholders.

* TOOLS/TECHNOLOGY
All organisations and jobs have specific tools and technologies that support work. Having a good understanding of how they work and are applied could substantially increase overall efficiency.

* PERSONAL NETWORKS
In my opinion, this is one of the most important elements. It includes both internal and external networks of personal relationships that allows us to function with a high degree of effectiveness. In many instances, the personal networks are critical for achieving the ‘extra mile’ of success and to managing crises. In most instances, people go beyond the specified requirements of a process if there is a strong existing relationship with the specific individual. These relationships are also critical links to tacit knowledge that’re often unavailable on formal knowledge management systems or databases. Treating people with respect and empathy normally will get you valuable help and inputs on the organisational culture, especially during the tough transition phase. It also helps us to build our network quicker.

* USING EXPERIENCE/WISDOM
This is gained through the application of knowledge in a variety of situations and learning/adjusting from successes and failures (what has worked/not worked?) over time. This is very relevant and important for managers and leaders as a lot of judgment is involved in making important decisions. Many of those decisions would not have defined or single answers.

Understanding and focusing on the core elements of work transitions have a big impact on our effectiveness.

The elements mentioned above clearly relate to the concept of ‘Learning Agility’ (Eichinger & Lombardo), measured through four key facets: (a) Mental Agility (b) People Agility (c) Change Agility and (d) Results Agility.(3)

Please share your experiences and observations. This is a very useful and relevant topic for many individuals.

References:
(1) Bureau of Labor Statistics, Friday, September 26, 2008, EMPLOYEE TENURE IN 2008

(2)(3) The Korn/Ferry Insititute: Using Learning Agility to Identify High Potentials around the World by Kenneth P. De Meuse, Guangrong Dai, George S. Hallenbeck, King Yii Tang

Thoughts on Development for Developing Countries

I decided to tackle a different topic for my first blog post of 2010 due to its relevance and observations during recent travels. Various observations during my Christmas/New Year break travel to India (transiting through the Gulf country of Qatar) got me thinking about the topic of development for emerging economies. The underlying connectors of human capital/leadership development, effective management, decision making and innovation are clearly evident here as well. Many of the management principles that work successfully in private organisations can be effectively adopted by government bodies.

In my opinion, the three key basic ingredients for rapid development of any developing country are:

1. Financial capital
Availability of financial capital can have a huge impact on infrastructure development and public service systems. China’s focused investment on infrastructure development has a high impact on its economic growth. Many of the gulf nations have been able to build strong infrastructures based on revenues from oil and natural gas assets. The scale/size of countries is one key factor to consider. Based on availability of resources, countries may first need to decide their most important locations to invest in, and develop for the short and long term.

2. World-class Infrastructure
Infrastructure development is not possible without financial capital. At the same time, the required expertise, know-how and commitment to execution is equally important. Infrastructure planning should not only include world class airports, roads, telecom infrastructure, public transportation facilities, ports etc. but also highly efficient and effective systems, technologies and processes. A basic example that has a direct impact on day-to-day living in India – with an extreme increase in the number of automobiles, traffic and parking management have become very challenging and frustrating elements.

Absence of total planning and comprehensive solutions package results in different government departments tackling their own issues in silos. Normally, all the requirements of a city are not taken into consideration together. This is also partly due to the ineffective structure of government bodies and organisations that have to be working together.

Emerging and developing countries have great opportunities to build innovative infrastructures for future environments rather than just copy systems that exist in developed nations. “Reverse Innovation” (a term referring to an innovation seen first, or likely to be used first, in the developing world before spreading to the industrialized world) is currently discussed widely. The best of existing systems in the developed world can be incorporated while innovating on future requirements and evolving needs (eg. energy evolution, technological advancements and changing human behaviors). All this can be possible only by having an open, learning approach and continuous interaction with the rest of the world.

At a basic level, the quality of public services including availability of drinking water (big issue for the future), energy, high quality healthcare/hospitals and computerised systems that’re linked to all relevant networks, resulting in easy/quick transactions make a big difference to quality of day-to-day living. Corruption slows down development and destroys the trust of citizens. With the unpredictability element related to environmental/political scenarios and a closely connected world in all respects, the possibility of ‘black swans’ increase. Strong disaster management and emergency response services have to be instituted before it’s too late.

3. Human capital
I believe this is the core element that makes development sustainable. Having the above two elements alone won’t lead to sustainable development or ensure their successful implementation. How we effectively use and manage available financial capital is equally, if not more important than having them. Once the basic infrastructure is put in place, continuous development and competitiveness can only be sustained by having world class talent who’re enabled and encouraged to innovate. Innovations in turn, can result in the creation of a virtuous cycle, attracting financial investment.

Talent becomes a key factor in almost every area of governance for developing economies. Strong education infrastructure that interacts with other global education systems is critical. Having the right talent alone is not sufficient. It is of utmost importance to have great leadership and processes in governments and organisations to enable execution, encourage through leadership behaviours – to challenge existing, slow governing cultures and drive initiatives to positive change. Speed of execution has to be a key focus.

Focused leadership development in government organisations will have to be prioritised due to the impact of governments on increasing global competitiveness (both in the developing and developed worlds). Even a handful of smart decision makers in key roles in government can have high impact on a country’s future. Increased transparency due to the technological changes can also put pressure and accountability on governments to deliver quicker.

Countries focused on having a great future will need to figure out key elements to attracting world class talent from across the globe. Similar to organisations, countries will need to figure out their core capabilities and industries they intend to focus on and have related strategies in place. This is also an important constituent to the topic of continuous innovation.

No country can be a forerunner in the future by existing in its own silo, being arrogant about its natural resources (that will inevitably deplete at some point) or past achievements. Countries will have to adopt an open, global, continuously interactive and learning approach in all areas (social, cultural, economical, political, technological) to be among the leaders.

Rethinking Work In A Flat World (from “The World is Flat”)

I recently finished reading “The World Is Flat” and found the following thoughts from Tom Friedman to be extremely interesting.

* The key to thriving, as an individual, in a flat world is figuring out how to make yourself an “untouchable”. “Untouchables” are people whose jobs cannot be outsourced, digitized, or automated.

Couple of key categories that untouchables in a flat world will fall into:
a. People who are really “special or specialized”.
b. People who are really “localized” and “anchored” (jobs must be done in a specific location either because they involve some specific local knowledge or because they require face-to-face, personalized contact or interaction with a customer).

* Key Roles in a Flat World
1. Great Collaborators and Orchestrators – Collaborating with others or orchestrating collaboration within and between companies.
2. Great Synthesizers – Creating value by synthesizing disparate parts together.
3. Great Explainers – Seeing the complexity but explaining it with simplicity.
4. Great Leveragers – Leveraging technology, designing programs that enable others to work smarter and faster.
5. Great Adapters – Applying depth of skill to a progressively widening scope of situations and experiences, gaining new competencies, building relationships, and assuming new roles. Capable of not only constantly adapting but also of constantly learning & growing.
6. Passionate Personalizers – Giving personal, special touch and real passion to a normal task.

The most important ability you can develop in a flat world is the ability to “learn how to learn” – to constantly absorb, and teach yourself, new ways of doing old things or new ways of doing new things.

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