PURPOSE & IMPACT

Category: HR (page 5 of 5)

Flexibility in Management & Organisations

As the nature of work changes frequently (global with multiple time zones, virtual, diverse, varying levels of complexity), related efforts required from individuals also become complex and more demanding.

Organisations demand a higher level of commitment and flexibility from employees in order to deliver successful results. Smart organisations will realise that in order to get the best, sustained efforts from employees, they’ve got to be flexible to accommodate the unique needs of their employees. Needs and related priorities can be different for individuals. Flexibility has to be a two-way street.

The commitment and engagement levels of employees are much higher when the organisation is flexible to work with the unique needs of an individual. No policy or process can directly achieve this on its own. In my opinion, policies exist for a couple of important reasons – to adhere to the legal requirements and to maintain consistency/fairness across the organisation. The discretion of a manager or leader becomes the critical element here. The challenge is to find the right balance in maintaining fairness across the organisation within the framework of the policy and making it effective for an employee.

At the core, an organisation is a collection of individuals. For an employee, the organisation or company is represented by his or her direct manager and leaders. If managers and leaders can show that they genuinely care about their employees through their actions, in spite of the tough decisions that have to be made, it will go a long way in retaining the commitment and high emotional engagement.

Changing Jobs?

Almost everyone you speak with nowadays mentions some major change and related initiative happening within the industry or organisation.

Individuals are moving through different jobs with increasing frequency. The median number of years that wage and salary workers had been with their current employer in the U.S. was 4.1 years in January 2008.(1)

It therefore becomes critical that an individual understands the key elements for quick and effective transition across jobs and organisations, and develops the ability to learn and unlearn in shorter cycles.

Studies have repeatedly shown that the ability to learn from experience is what differentiates successful executives from unsuccessful ones. Successful executives have strong and active learning patterns from key job assignments. They learn faster, not because they are more intelligent, but because they have more effective learning skills and strategies.(2)

Peter Drucker wrote, “Knowledge becomes obsolete incredibly fast.”

Almost all jobs have the following core learning components that are critical for effective delivery. I believe that strong awareness and mastery over these elements provide us with the agility to transition and succeed across jobs and organisations quickly.

* SUBJECT MATTER/BODY OF KNOWLEDGE
Every job involves some specific and core subject matter areas. These could most effectively be acquired and applied through a combination of on-the-job experiences and academic learnings.

* PROCESSES
Every organisation has a set of processes for most functional areas. Most of the work nowadays is defined through process flows. Building a good understanding of the organisational process flows allow us to determine what we need to do and how it impacts stakeholders.

* TOOLS/TECHNOLOGY
All organisations and jobs have specific tools and technologies that support work. Having a good understanding of how they work and are applied could substantially increase overall efficiency.

* PERSONAL NETWORKS
In my opinion, this is one of the most important elements. It includes both internal and external networks of personal relationships that allows us to function with a high degree of effectiveness. In many instances, the personal networks are critical for achieving the ‘extra mile’ of success and to managing crises. In most instances, people go beyond the specified requirements of a process if there is a strong existing relationship with the specific individual. These relationships are also critical links to tacit knowledge that’re often unavailable on formal knowledge management systems or databases. Treating people with respect and empathy normally will get you valuable help and inputs on the organisational culture, especially during the tough transition phase. It also helps us to build our network quicker.

* USING EXPERIENCE/WISDOM
This is gained through the application of knowledge in a variety of situations and learning/adjusting from successes and failures (what has worked/not worked?) over time. This is very relevant and important for managers and leaders as a lot of judgment is involved in making important decisions. Many of those decisions would not have defined or single answers.

Understanding and focusing on the core elements of work transitions have a big impact on our effectiveness.

The elements mentioned above clearly relate to the concept of ‘Learning Agility’ (Eichinger & Lombardo), measured through four key facets: (a) Mental Agility (b) People Agility (c) Change Agility and (d) Results Agility.(3)

Please share your experiences and observations. This is a very useful and relevant topic for many individuals.

References:
(1) Bureau of Labor Statistics, Friday, September 26, 2008, EMPLOYEE TENURE IN 2008

(2)(3) The Korn/Ferry Insititute: Using Learning Agility to Identify High Potentials around the World by Kenneth P. De Meuse, Guangrong Dai, George S. Hallenbeck, King Yii Tang

Thoughts on Development for Developing Countries

I decided to tackle a different topic for my first blog post of 2010 due to its relevance and observations during recent travels. Various observations during my Christmas/New Year break travel to India (transiting through the Gulf country of Qatar) got me thinking about the topic of development for emerging economies. The underlying connectors of human capital/leadership development, effective management, decision making and innovation are clearly evident here as well. Many of the management principles that work successfully in private organisations can be effectively adopted by government bodies.

In my opinion, the three key basic ingredients for rapid development of any developing country are:

1. Financial capital
Availability of financial capital can have a huge impact on infrastructure development and public service systems. China’s focused investment on infrastructure development has a high impact on its economic growth. Many of the gulf nations have been able to build strong infrastructures based on revenues from oil and natural gas assets. The scale/size of countries is one key factor to consider. Based on availability of resources, countries may first need to decide their most important locations to invest in, and develop for the short and long term.

2. World-class Infrastructure
Infrastructure development is not possible without financial capital. At the same time, the required expertise, know-how and commitment to execution is equally important. Infrastructure planning should not only include world class airports, roads, telecom infrastructure, public transportation facilities, ports etc. but also highly efficient and effective systems, technologies and processes. A basic example that has a direct impact on day-to-day living in India – with an extreme increase in the number of automobiles, traffic and parking management have become very challenging and frustrating elements.

Absence of total planning and comprehensive solutions package results in different government departments tackling their own issues in silos. Normally, all the requirements of a city are not taken into consideration together. This is also partly due to the ineffective structure of government bodies and organisations that have to be working together.

Emerging and developing countries have great opportunities to build innovative infrastructures for future environments rather than just copy systems that exist in developed nations. “Reverse Innovation” (a term referring to an innovation seen first, or likely to be used first, in the developing world before spreading to the industrialized world) is currently discussed widely. The best of existing systems in the developed world can be incorporated while innovating on future requirements and evolving needs (eg. energy evolution, technological advancements and changing human behaviors). All this can be possible only by having an open, learning approach and continuous interaction with the rest of the world.

At a basic level, the quality of public services including availability of drinking water (big issue for the future), energy, high quality healthcare/hospitals and computerised systems that’re linked to all relevant networks, resulting in easy/quick transactions make a big difference to quality of day-to-day living. Corruption slows down development and destroys the trust of citizens. With the unpredictability element related to environmental/political scenarios and a closely connected world in all respects, the possibility of ‘black swans’ increase. Strong disaster management and emergency response services have to be instituted before it’s too late.

3. Human capital
I believe this is the core element that makes development sustainable. Having the above two elements alone won’t lead to sustainable development or ensure their successful implementation. How we effectively use and manage available financial capital is equally, if not more important than having them. Once the basic infrastructure is put in place, continuous development and competitiveness can only be sustained by having world class talent who’re enabled and encouraged to innovate. Innovations in turn, can result in the creation of a virtuous cycle, attracting financial investment.

Talent becomes a key factor in almost every area of governance for developing economies. Strong education infrastructure that interacts with other global education systems is critical. Having the right talent alone is not sufficient. It is of utmost importance to have great leadership and processes in governments and organisations to enable execution, encourage through leadership behaviours – to challenge existing, slow governing cultures and drive initiatives to positive change. Speed of execution has to be a key focus.

Focused leadership development in government organisations will have to be prioritised due to the impact of governments on increasing global competitiveness (both in the developing and developed worlds). Even a handful of smart decision makers in key roles in government can have high impact on a country’s future. Increased transparency due to the technological changes can also put pressure and accountability on governments to deliver quicker.

Countries focused on having a great future will need to figure out key elements to attracting world class talent from across the globe. Similar to organisations, countries will need to figure out their core capabilities and industries they intend to focus on and have related strategies in place. This is also an important constituent to the topic of continuous innovation.

No country can be a forerunner in the future by existing in its own silo, being arrogant about its natural resources (that will inevitably deplete at some point) or past achievements. Countries will have to adopt an open, global, continuously interactive and learning approach in all areas (social, cultural, economical, political, technological) to be among the leaders.

How We Manage Through Tough Times, As Individuals & Leaders

This is my first blog post since March. I’ve been thinking a lot during the past few months about leadership during tough times and our own individual behaviors. Many of these thoughts come from my observations, experiences and are relevant to what’s happening in the world today.

It is during tough times that we get tested personally on multiple fronts:
* Our core values.
* Our emotional intelligence.
* How we care about, treat and support our key stakeholders – both in personal and professional lives.
* How well we prepare for the future (will be ready to run at high speed when things get better?) – both mentally and physically.
* Most importantly, our perseverance and ability to rebound from tough situations.

As we know, life consists of ups and downs. We’ll live in a fool’s world, if we believe things will continue to be good or bad. Additionally, there will always be some things that worry us. Kahlil Gibran’s quote is so good to remember, especially during tough times – “Your living is determined not so much by what life brings to you as by the attitude you bring to life; not so much by what happens to you as by the way your mind looks at what happens”.

What really matters is that we don’t lose focus during the tough times, fight adversity with “stubborn perseverance”, refuse to give up and work towards possible solutions.

From a leadership perspective, some of the most important behavioral things that a leader can do during very difficult times is not just be realistic but more importantly followup the realism with encouraging the organisation and being optimistic about future potential. Optimism is contagious when it comes from a trusted individual. Being a ‘cheer’leader and building focus, energy level and high hopes for the future are equally important elements. Most times, the followers feed on the energy of their leaders. This is of course not easy to do as leaders themselves will be going through a tough phase. Leaders should always remember that every single move, especially during tough times is keenly observed by the rest of the organisation. What they do, talk about, and how they behave have a big impact on the organisation.

In the long run, leaders leave a legacy and are more remembered for how they got things done, not just what. I strongly believe that in today’s world, without the first, the second is not sustainable.

“The Talent Lie” – Three features of the corporate structure

The following notes are from an article by Ed Lawler in the “Strategy+Business” Summer 2008 issue – he discusses how organisations can walk their executives’ talk when it comes to the management of their talent. Many of these points have been discussed in the past by leading HR thought leaders like Dave Ulrich.

* The market value of most companies depend in large part on intangible assets, the most important being human capital.
* Many businesses need workers to perform complex work at a high level.
* Outstanding talent is scarce, and it can be a critical source of competitive advantage.
* When executives say people are important but the organization’s practices and structures do not reflect this view, the unspoken message seems to be contradictory.

Three features of any corporate structure that clearly show whether management truly believes in the importance of human capital:

1. Corporate Board
* The board of directors should have access to both the expertise and information needed to understand talent issues at all levels of the organization.
* A board should have atleast one member who has a sophisticated understanding of the research related to human resource management, organizational effectiveness, succession planning, and learning and development.
* Board members should receive regular information about the condition of an organization’s talent – and the way it develops and deploys that talent.
* It is particularly important that corporate boards spend time on succession planning for top-level management positions. The board should have up-to-date, in-depth knowledge of what executive talent is available and how well developed it is.
* Good analytic data showing how HR metrics relate to organizational performance should be present.

2. HR Department
* HR should contain some of the top talent in the company, along with the best information technology resources.
* HR should be a valued expert resource when it comes to strategy development, change management, organization design and talent management.
* The function should be staffed with individuals who understand the business – and the intricacies of human capital strategy and management systems.
* Strong HR analytics and a ‘decision science’ process should be adopted.

3. Information Systems
* To be effective, a human capital information system needs to track the contribution of people to the organization’s most critical and strategic objectives. It needs to measure the condition of the organization’s competencies and capabilities, especially those that are needed for superior performance.
* The HR department should have IT resources that will enable it to produce the kind of comprehensive, real-time quantitative data that can be used by leaders to make fact-based decisions about talent management.
* HR leaders should not just generate and analyze the data, they should apply it to the most critical decisions.

Source: “The Talent Lie” by Edward E. Lawler III, strategy+business, Issue 51 Summer 2008, Pg 38-42.

Talent Management During Tough Times

We are encountering challenging markets and business environments globally. One would not have normally expected the impact to be this big when all this started with the housing market collapse in the US.

When business environments get tough, focus on costs become the highest priority for everyone. It is really important to ensure though that the messages regarding value for talent do not get diluted.

I wanted to share my three key points for managers, leaders and HR to keep in mind while tackling difficult external environment scenarios. Many of these come from multiple sources that I’ve read and have thought about.

1. High clarity and increased frequency in communication

This falls on the top of my list because the level of uncertainty among employees is very high generally during tough times. Lack of high quality communication esp. with the talent population that’s critical for an organisation’s success could result in the loss of key talent. This in effect weakens an organisation’s capability to execute when it’s badly needed and there’s no time to lose. Being realistic and frank about the challenges but at the same time, engaging the talent by laying out and drawing the picture of a promising future beyond the tough times will help to build commitment and trust.

2. Understanding talent priorities
Any organisation will need to clearly prioritise where to focus on with limited resources. The key here is not to forget that at the end of the day it is the right talent that helps organisations grow. Even though short term survival rightfully gets high priority, it’s also important not to take away key talent investments for the future. Availability of a high quality talent pipeline could result in finding alternative success options for the business and provide a major advantage over competitors when the markets start to rebound.

3. Clearly being aware of the key talent population and increasing the touch points.
Understanding who does and will have the highest impact on the organisation’s future (in terms of competencies and strategy execution) is critical. It is equally important to increase the touch points and therefore ensure that the organisation does not lose the right talent for reasons that could be avoided.

2008 “Borderless Workforce Survey” Results from Manpower

Noticed a recent interesting article titled “Beyond brain-drain” (June 24, 2008) on economist.com based on two surveys from Manpower – “Relocating for Work,” polled over 31,000 workers; and “Borderless Workforce,” surveyed 28,000 employers, each in 27 countries. Manpower’s Borderless Workforce Survey was released in June 2008 and is available for download on their website.

Interesting information worth noting:

* For foreign employees, America remains workers’ destination of choice, followed by Britain, Spain, Canada and Australia. The United Arab Emirates, particularly Dubai, is the top emerging economy on the list, in sixth place.

* 36.9% of workers surveyed said they would consider going anywhere in the world for good work. (This percentage of global workers open to moving was slightly surprising to me. I would’ve guessed a lower number.)
* Educated workers are more willing to relocate. Of those surveyed who had less than a high-school education, 62.2% were open to moving for a job, and 28.4% had actually done so. Among those with an undergraduate degree, that rose to 85% and 46.5%, and for those with a masters degree, to 87.4% and 60.7%.

* Main resons for individuals to relocate:
1. Increased Pay
2. Opportunity for career advancement
3. Better employment opportunities
4. Opportunity to experience a new culture/environment

* 31 percent of employers worldwide are concerned about losing national talent to other countries.

* Top Countries for Recruiting Foreign Talent (majority possess professional or technical skills)
1. China
2. United States
3. India
4. United Kingdom
5. Germany
The only other less-than-fully-developed country on the list is Poland, in tenth place.

* Top Countries Believed to be a Competitive Threat
1. China
2. United States
3. India
4. United Kingdom
5. Japan

* Recorded remittances from foreign workers worldwide, according to the World Bank, totaled $318 billion in 2007.
* Most Money Sent Home by Foreign Workers
1. India
2. China
3. Mexico
4. Philippines

Knowledge management and our daily experiences

All of us receive a tremendous amount of information in multiple forms through various channels every day. How can we understand the context better?

I first started seriously thinking about this while reading the book, ‘Working Knowledge’ by Thomas Davenport and Laurence Prusak. The “Knowledge Vs. Wisdom” discussion is very interesting for me due to its relevance to decision making and assessing various types/sources of information.

An article titled “Data, Information, Knowledge, and Wisdom” by Gene Bellinger, Durval Castro, Anthony Mills on the www.systems-thinking.org website has useful information on the topic. Here’re some selected notes.

“According to Russell Ackoff, a systems theorist and professor of organizational change, the content of the human mind can be classified into five categories:
1. Data: symbols
2. Information: data that are processed to be useful; provides answers to “who”, “what”, “where”, and “when” questions
3. Knowledge: application of data and information; answers “how” questions
4. Understanding: appreciation of “why”
5. Wisdom: evaluated understanding.
The first four categories relate to the past; they deal with what has been or what is known. Only the fifth category, wisdom, deals with the future because it incorporates vision and design. With wisdom, people can create the future rather than just grasp the present and past. But achieving wisdom isn’t easy; people must move successively through the other categories.

Knowledge is the appropriate collection of information, such that it’s intent is to be useful. When someone “memorizes” information (as less-aspiring test-bound students often do), then they have amassed knowledge.

Understanding is cognitive and analytical. It is the process by which I can take knowledge and synthesize new knowledge from the previously held knowledge. The difference between understanding and knowledge is the difference between “learning” and “memorizing”. People who have understanding can undertake useful actions because they can synthesize new knowledge, or in some cases, at least new information, from what is previously known (and understood).

Wisdom calls upon all the previous levels of consciousness, and specifically upon special types of human programming (moral, ethical codes, etc.). It beckons to give us understanding about which there has previously been no understanding, and in doing so, goes far beyond understanding itself. It is the essence of philosophical probing. Unlike the previous four levels, it asks questions to which there is no (easily-achievable) answer. Wisdom is therefore, the process by which we also discern, or judge, between right and wrong, good and bad.”

How do we perceive individuals we consult with, articles or books that we read?
I think this note from a Fast Company expert blog (by Donna Karlin) has food for thought – “If we listen to all the knowledge that we’re bombarded with, we will close down and start ignoring it. There is way too much information to remember coming at us at the speed of light (thanks to technology). We can’t possibly retain it all. We can however look for guidance from those who have a wealth of wisdom because they see context, relevance and how it impacts us.”

Rethinking Work In A Flat World (from “The World is Flat”)

I recently finished reading “The World Is Flat” and found the following thoughts from Tom Friedman to be extremely interesting.

* The key to thriving, as an individual, in a flat world is figuring out how to make yourself an “untouchable”. “Untouchables” are people whose jobs cannot be outsourced, digitized, or automated.

Couple of key categories that untouchables in a flat world will fall into:
a. People who are really “special or specialized”.
b. People who are really “localized” and “anchored” (jobs must be done in a specific location either because they involve some specific local knowledge or because they require face-to-face, personalized contact or interaction with a customer).

* Key Roles in a Flat World
1. Great Collaborators and Orchestrators – Collaborating with others or orchestrating collaboration within and between companies.
2. Great Synthesizers – Creating value by synthesizing disparate parts together.
3. Great Explainers – Seeing the complexity but explaining it with simplicity.
4. Great Leveragers – Leveraging technology, designing programs that enable others to work smarter and faster.
5. Great Adapters – Applying depth of skill to a progressively widening scope of situations and experiences, gaining new competencies, building relationships, and assuming new roles. Capable of not only constantly adapting but also of constantly learning & growing.
6. Passionate Personalizers – Giving personal, special touch and real passion to a normal task.

The most important ability you can develop in a flat world is the ability to “learn how to learn” – to constantly absorb, and teach yourself, new ways of doing old things or new ways of doing new things.

Some thoughts for recruiters and talent acquistion managers

These observations and thoughts for the recruiting funtion seem to be obvious but work pressure and multiple demands prevent these from happening consistently. I believe they could seriously affect a company’s image and be a differentiator in today’s competitive global talent market.

1. First impressions – Recruiters are the first points of contact for most candidates. Candidates form strong first opinions about the culture, work environment, professionalism etc. of an organization based on their initial interactions and conversations with the recruiters. The behaviors exhibited by the recruiters are critical in defining those impressions. The ability to build trust by being authentic is also an important factor. Recruiters therefore play a critical role in managing a candidate’s decisions about an organization and determine the quality of talent entering an organization.

2. Responsiveness – Setting expectations regarding timeframes for responses and being consistent about them are really important. Many times, this could be dependent on hiring managers. It would still be important for a candidate to be consistently updated.

3. Closure – Closing a recruiting process for a candidate by treating him/her with respect, even when he/she is not found to be a fit for the job is a huge step in the process. This can be ensured through consistent behaviors and actions from start to end, irrespective of the final decision. At the end of the day, any candidate can be an existing or potential future employee, customer, investor or community member. They could also communicate with and influence decisions of other talented candidates.

4. Respecting diversity and cultural sensitivity – Recruiters can become increasingly involved with a global workforce. This could only become more common as the labor pools in the US and Europe fall. Cultural sensitivity and respecting diversity is an extremely important topic to be aware of while interacting with candidates from different cultures. This can be clearly portrayed through actions that make a candidate feel welcome.

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